Legal

Privacy Policy

Last updated: March 2026

1. What We Collect

Aegis collects and stores only the data necessary to provide its features:

User IDs — to track warnings, levels, birthdays, and ticket history
Message metadata — message IDs and channel IDs for logging features (not message content, unless relevant to a logged event such as a deletion)
Server configuration — settings you configure through the dashboard (channel IDs, role IDs, feature settings)
Moderation history — logs of moderation actions taken within servers Aegis operates in
XP and level data — if the leveling system is enabled in your server
Birthday data — day, month, and optionally year, if a user sets their birthday

Aegis does not collect real names, email addresses, payment information, or any data outside of Discord.

2. How We Use Your Data

All collected data is used solely to provide Aegis's features within your Discord server. We do not sell, share, or use your data for advertising or analytics.

3. Data Storage

Data is stored in a SQLite database on the server hosting Aegis. Access is restricted to the bot operator. Data is not transmitted to third parties.

4. Data Retention & Deletion

When Aegis is removed from a server, all data associated with that server is automatically and immediately deleted. This includes all configuration, leveling data, warnings, logs, birthdays, tickets, and any other stored records for that server. No data is retained.

While Aegis is in your server: if a member leaves and the "Keep XP on leave" setting is disabled, their XP and level data for that server is automatically deleted
Individual users may request deletion of their personal data (birthdays, rank card customization) by contacting their server administrator or the bot operator

5. Dashboard Access

The Aegis web dashboard uses Discord OAuth2 for authentication. We receive your Discord user ID, username, and avatar from Discord. We store this in a session cookie for the duration of your session only.

6. Cookies

The dashboard uses a single session cookie to maintain your login state. No tracking or advertising cookies are used.

7. Children's Privacy

Aegis is not directed at children under the age of 13. We do not knowingly collect data from users under 13. If you believe a child has provided us data, please contact us for removal.

8. Contact

For privacy-related requests or questions, please reach out through our support server.